Choosing the Right Document Storage Facility

.Choosing the Right Document Storage Facility

One of the most important assets of any business is their information. This is why it is necessary to give utmost importance to the storage, safety and tracking of all crucial documents. However, proper management of documents need to be implemented for a business to go through everyday processes efficiently.

Offsite document storage is the perfect solution to document management problems. Document storage companies help maintain your business’ documents in warehouses that are designed to be secure and convenient. By using an offsite document storage, you don’t need large storage boxes or filing cabinets. This will help you save your office space and you can use it more effectively.

To help you choose a document storage service, we compiled the details that you should look out for when choosing a document storage facility.

There are a lot of factors that you have to consider before deciding where to store your important documents.

1.       Quality of Facility’s Shelving

In an offsite document storage facility, the shelves are made of metal and all your records and/or documents are housed on these shelves. You need to double check if the quality of the shelves adheres to the standard required.

2.       Climate Controls

Documents are easily damaged if not maintained well. It is important that you look for an offsite document storage facility that has a climate-controlled environment such as air conditioning and humidity control.

3.       Resistant to Natural Disasters

A good offsite document storage is strategically placed on locations that have the minimum number of occurring natural disasters. However, this location dilemma can be remedied by addressing the design of the facility. If you are in an area that frequently experiences heavy rain and flooding, make sure that the facility is flood-proof.

4.       Security of the Facility

Documents are crucial to business operations, this is why high-level security should be in place. Check if the facility of your choice has security cameras and burglar alarms that operate 24/7.

5.       Records Management Services

If you need help managing your documents, you can ask the document storage facility if they offer records management services.

6.       Pricing

Finally it is important that you get the best value for an offsite document storage facility. Always consult the providing company about their fees and charges so as to help make the right decision.

Archive This offers secure and efficient document storage. Our facility is accessible from 7am to 7pm, seven days a week. We maintain strict onsite security regulations, which include CCTV of the premises and physical security presence throughout the night. You can visit our website for more information. Don’t hesitate to contact our friendly team on 01179 516325 to see how we may help you.